The IT Transformation Program is a comprehensive effort to reshape and strengthen IT operations, career pathways, security, and services across Virginia Tech. Beginning from a thorough assessment of current capabilities, needs, and gaps, the program seeks to increase alignment of the university's IT organizations and processes and to establish clear pathways for collaboration. A shared governance model will serve to elevate deliberation and parity in IT decision-making across the university, while other projects will foster innovation, improve efficiency, and mitigate our cybersecurity risks.
- Board of Visitors receive an update on progress and key milestones
- Zo Qazi named IT Transformation Program Director
- Program dashboard now available to university community
- Low-risk software purchasing pilot eases limits on software procurement
- IT Transformation Program Sponsors share update with Virginia Tech Board of Visitors
- Data Analytics ramps up for all active projects, dashboard development initiated
Information technology is integral to Virginia Tech’s ability to achieve its ambitious Beyond Boundaries vision and priorities. It is imperative the university implement a more effective, coordinated, and digital-first IT operating model. Specifically, across the administrative and academic enterprises, the institution’s long-term success relies on its ability to:
- Strengthen the core: Reduce risk while bolstering the organization and capabilities of the Division of IT to cultivate greater trust and improve morale through the delivery of reliable, cost-effective core infrastructure and services.
- Build a culture of collaboration: In parallel, Virginia Tech must establish a shared vision for IT, including defined roles and responsibilities for central/distributed IT units to proactively collaborate through a clear governance change.
- Foster innovation and efficiency: Virginia Tech should focus on enhancing the student, faculty, staff, and research experience by implementing efficient, effective, timely, and innovative services across the institution.
Charged by the Virginia Tech Board of Visitors in June 2021 to assess the current state of IT at the university, the Office of the SVP/CBO engaged Deloitte to conduct a thorough university-wide review of information technology operations and security. The review began in September 2021 and ran through the fall semester. It focused on the following domains:
- IT Governance
- IT Finance
- IT Talent
- Technology Capabilities
- Service Management
Deloitte’s report is structured around these domains and includes detailed analyses, recommendations, a roadmap, and an accelerated implementation plan to execute the report’s recommendations. Virginia Tech leadership will build on the report’s recommendations to develop a prioritized Virginia Tech-specific IT Transformation program.
With the support of leaders in the Office of the SVP/CBO, the Office of the Executive Vice President and Provost, the Office of the Vice President for Information Technology and CIO, and other key stakeholders at Virginia Tech, the next step is to share the report more widely within the university community, and to establish a platform for sharing information as the program begins.
The IT Transformation Initiative is a high priority for the university. Early work to translate Deloitte's recommendations to a Virginia Tech-specific roadmap is occurring over the spring 2022 semester. Several operational enhancements already being implemented within the Division of IT and Division of HR aligned neatly with the Deloitte Assessment Team's recommendations and will continue. Overall, Deloitte recommended a 3-4 year IT Transformation roadmap and implementation plan.
Zo Qazi is the IT Transformation Program Director. He manages the overall program while ensuring progress toward the goals of the IT Transformation, including developing program assessment protocols, advising budget and resource allocations, and taking an active role in change management to ensure effective implementation of new processes and protocols.
Executive sponsorship for the IT Transformation Program:
- Amy Sebring, executive vice president and chief operating officer.
- Cyril Clarke, executive vice president and provost.
- Scott Midkiff, vice president for information technology and chief information officer.
- With strong support from the Board of Visitors and the President’s Council.
Transformation Steering Committee
- Beth Armstrong, Director of University Scholarships and Financial aid
- Lynsay Belshe, Vice President, Enterprise Administrative and Business Services
- Zeb Bowden, Division Director, Division of Technology Development & Deployment, Virginia Tech Transportation Institute
- Ali Butt, Professor and Associate Department head for Faculty Development, Computer Science
- Al Cooper, Executive Director, Business & Management Systems
- Jeff Earley, Vice Provost, Academic Resource Management
- Dwayne Edwards, Department head, Biological Systems Engineering
- Debbie Fulton, Associate Vice President, Enterprise Systems, Division of IT
- Bryan Garey, Vice President, Human Resources
- Rosyln Garrison, HR director, College of Architecture & Urban Studies
- Pascha Gerni, Senior Director of Business and Administrative Operations, Office of the President
- Dan Givens, Dean, Virginia-Maryland College of Veterinary Medicine
- Martha Glass, Assistant Vice President for Student Affairs Administration
- Stephen LaConte, Associate Professor, VTC Fralin Biomedical Research Institute
- Laurel Miner, Chief of Staff, Office of the Senior Vice President for Research and Innovation
- Ken Miller, Vice President, Finance
- Saied Mostaghimi, Associate Dean for Research, College of Agriculture & Life Sciences
- Charlie Phlegar, Vice President for Advancement
- Thulasi Kumar Raghuraman (Kumar), Associate Vice Provost, Analytics and Institutional Effectiveness
- Ken Smith, Chief Operating Officer, Innovation Campus
- Rick Sparks, University Registrar
- Sarah Stamps, Associate Professor, Geosciences
- Nick Stone, Director, National Capital Region Operations
- Tracy Vosburgh, Senior Associate Vice President, University Relations
- Tyler Walters, Dean, University Libraries
- Dawn Zimmer, Executive Director, IT Experience & Engagement
A critical component of this initiative is IT talent retention and recruitment, and employee engagement will remain vital throughout this initiative. There are many avenues to stay connected and involved in the work.
Employees and university constituents should continue to visit this IT Transformation website for information on the initiative, submit questions using the inquiry form, and review the schedule of upcoming events.
Employees are encouraged to participate in scheduled town halls, forums, and office hours that will be scheduled on an ongoing basis. These sessions will be included on the IT Transformation website and circulated via Campus Notices and other outreach channels.
Employees are encouraged to share feedback or questions with their supervisors.
This is not a workforce reduction effort. A critical component of this initiative is IT talent retention and recruitment, as well as improving career pathways and opportunities for existing IT employees across the university. This is not to say jobs will be unchanged; services and work may be delivered differently with the help of a shared vision to guide this critical work.
- IT Transformation - program kickoff slides
- IT Transformation - assessment review - case for change slides
- IT Transformation - assessment and review - cybersecurity review
- IT Transformation - assessment and review - future state recommendations and implementation roadmap
- IT Transformation - Feb. 3 university-wide kickoff recording